Why automate your asset management?
When asset management slows down or disrupts your daily operations, productivity takes a hit:
- Repetitive manual tasks: re-entering data, calculating depreciation one asset at a time, matching records with invoices.
- Risk of errors and oversights: a missed asset entry or an incorrect depreciation calculation can lead to discrepancies in your financial statements.
- Limited visibility into intangible assets such as software, goodwill, and other intellectual property.
- Compliance challenges: changing accounting standards, audit requirements, document checks, and lack of traceability.
Automation lightens the workload, secures your accounting, and helps you stay ahead of regulatory requirements. It also gives you the precision to manage strategic investments with confidence. And this is exactly where an ERP platform and an automated system like Odoo step in.
Asset management in 2025 with Odoo v18/v19
With the latest versions of Odoo, managing your assets and fixed assets takes a major leap forward.
- Automatic depreciation entries are created as soon as a vendor bill is validated, streamlining day-to-day accounting tasks.
- Multiple accounting methods: straight-line, declining balance, combined, prorated—fully customizable to match your internal policies.
- Customizable, reusable asset templates: to standardize asset creation by type or use, and to quickly deploy recurring acquisitions like IT equipment, vehicles, or software licenses.
- Full lifecycle tracking: acquisition, depreciation, revaluation, transfers, disposals—everything is logged and crystal clear.
Odoo goes beyond basic asset tracking—it automates and orchestrates every accounting step of an asset’s lifecycle. Each stage becomes a smooth, fully integrated process, managed directly from your ERP.
Intangible assets: How Odoo brings them into your automated accounting?
Just because an asset isn’t physical doesn’t mean it’s insignificant. In 2025, value isn’t only in buildings or machinery—it’s also in rights, ideas, and code.
Odoo fully supports intangible assets such as SaaS licenses, proprietary software, patents, and goodwill.
- Analytical tracking by department or project for clear insight into actual usage and ROI.
- Automated depreciation over a custom period (e.g., 36 months for an annual license).
- Expense allocation by cost center—no manual re-entry required.
This gives these often overlooked yet vital assets a proper and rigorous place in your books. It reflects today’s business reality: a company’s value no longer lies solely in physical goods. Anything can be depreciated, tracked, and analyzed.
Accounting compliance & traceability : Odoo does the heavy lifting for you
Who changed what? Which entries were posted? And where’s the supporting documentation? With Odoo, compliance isn’t an extra burden—it’s built right into the system.
- Automated journal entries to eliminate double data entry.
- Full edit history for every asset, so you can pass an audit with complete confidence.
- Ready-to-use exports: balance sheets, depreciation schedules, P&L statements—organized and fully documented.
The result? Yes, you save time. But more importantly, you get compliance by default—without the stress, even at year-end.
Go further with Odoo : Automate without overloading your teams
Automation only matters if it frees up time. With Odoo, that’s exactly what happens. Versions 18 and 19 introduce features designed to make life easier for accounting teams.
- Automatic asset detection from validated invoices via the “Create and Validate” mode.
- Batch asset creation with “Manage Items” for equipment fleets or multi-user license setups.
- Granular depreciation settings: frequency, prorating, accounting method, and more.
With Odoo, you automate smarter—at a pace and scale that fits your team’s needs—so every feature works to lighten their workload.
What automation with Odoo really means for you?
Odoo makes plenty of promises—and delivers real results. Here’s what companies experience on the ground:
- Up to 80% less manual data entry thanks to automation.
- More accurate entries, fully aligned with your management rules.
- A clear, up-to-date view of your assets at any time.
- Easier oversight for audits, strategic decisions, and future investments.
You move from simply tracking assets to truly mastering them—all while reducing operational workload.
In 2025, asset management becomes an automated, transparent, and secure process. Odoo versions 18 and 19 simplify every step of the asset lifecycle—from purchase to depreciation—including intangible assets. Your teams save time, your data stays reliable, and your accounting obligations are fully under control.
Wondering if this solution fits your business? Captivea, an official Odoo integrator, is here to help with a quick audit to assess your needs and automate based on your priorities.