Odoo Rental
Managing a rental business requires coordinating schedules, contracts, availability, and billing—often across multiple disconnected tools. The result: wasted time, increased risk of errors, and weakened customer experience. With Odoo Rental, centralize all your operations in a single, flexible, and fully integrated system. Real-time availability, digital contracts, pickup and return management, invoicing—every step of the rental cycle is perfectly controlled. All within your Odoo environment for simple, fast, and efficient management.
Why use Odoo Rental to manage your business?
Renting equipment, vehicles, or spaces involves much more than just scheduling. Contracts, availability, delays, incidents, invoices… as your business grows, so does the risk of disorganization. Odoo Rental turns that complexity into a streamlined, manageable process.
Centralized, frictionless management
Say goodbye to scattered tools and manual tracking. With Odoo Rental, all your data—products, schedules, clients, documents—is integrated into a single system:
- Bookings, returns, and renewals handled effortlessly.
- Automated invoicing based on contract terms.
- Real-time tracking of rented items—no more uncertainty about availability or deadlines.
More efficient teams, better visibility
Automated workflows help your team respond faster and stay focused:
- Rental calendar updated in real time.
- Alerts triggered for delays or incidents.
- Performance indicators accessible anytime to anticipate demand.
A seamless, professional customer experience
Simplifying the customer journey becomes a loyalty driver:
- Integrated eSignature—no need for paperwork.
- Contracts accessible anytime via the customer portal.
- Structured return process with condition checks, photos, and comments.
Odoo Rental is designed to fit your business model, your products, and your customers’ expectations. It helps structure the entire rental lifecycle—from booking to invoicing—within a single, modular system fully integrated into your Odoo environment.
WHAT ARE THE KEY FEATURES OF ODOO RENTAL?
Odoo Rental is a complete, intuitive, and high-performing solution that automates every stage of your rental lifecycle—from booking to return.
Real-time availability management
Stop juggling spreadsheets. Odoo Rental gives you instant visibility on product availability.
- Visual calendar view: Easily schedule pickups, returns, and maintenance slots.
- Smart filters: Search by product, location, condition, or rental duration.
- Automatic blocking: Prevent double bookings with intelligent system locks.
Quick quote and contract creation
Generate and send quotes in just a few clicks, then convert them into contracts—no re-entry required.
- Flexible durations and pricing: Hourly, daily, weekly rentals… all formats supported.
- Version tracking: Every contract update is logged for full legal traceability.
- Electronic signature: Get your contracts signed remotely on any device.
Smooth pickup and return workflows
Odoo guides your teams through every operational step.
- Pickup checklists: Validate item condition, accessories, and signatures.
- Late return alerts: Get notified if items are not returned on time.
- Damage reporting: Log issues with photos and trigger maintenance in one click.
Integrated invoicing and payments
No more switching between systems. Invoicing is linked directly to each rental order.
- Automatic amount calculation: Deposits, penalties, discounts, extensions—everything included.
- Accounting integration: Native sync with Odoo Accounting.
- Payment tracking: See pending and received payments from a single dashboard.
Product traceability and maintenance
Track every item, every rental, every return.
- Serial numbers and lots: Follow each rented product individually.
- Complete history: Access past rentals, reported issues, and service records.
- Preventive actions: Schedule maintenance after a set number of days or uses.
Mobile use and field access
Empower your teams to manage rentals on the go.
- Smartphone and tablet compatible: Full access to the app on-site or in the warehouse.
- Live updates: Change rental statuses in real time.
- Schedule visibility: Spot peak periods at a glance and stay one step ahead.
How Odoo Rental interacts with other Odoo apps?
Odoo Rental isn’t a standalone tool—it becomes even more powerful when combined with other Odoo modules. Each integration streamlines your operations and brings more visibility and control across departments.
Odoo Inventory
Every rental movement is automatically reflected in your inventory. Items are marked as reserved, out, or returned based on real-time stock updates, so your availability is always accurate. No more errors or double bookings—just smooth inventory coordination.
Odoo Subscriptions
For long-term leases or recurring rentals, Odoo Subscriptions automates billing and contract renewals. You can easily manage recurring invoices, track contract durations, and offer flexible rental terms—all without manual effort.
Odoo Helpdesk
If your customers submit issues during their rental period, they’re logged directly into the Helpdesk app. Your support team can respond instantly, assign tasks, and monitor resolution progress to ensure client satisfaction.
Odoo Field Service
Need to deliver, install, or pick up rented items on-site? With Odoo Field Service, you can assign technicians, create intervention tasks, and track them in real time. Everything is linked back to the rental contract for full operational transparency.
Odoo Sales
Odoo Sales tracks the profitability of every rented item. It cross-references rental income, purchase cost, and service interventions to give you a full financial picture. From quote to invoice, everything is managed in one place.
The different use cases of Odoo Rental App
Odoo Rental adapts to a wide range of rental business models—whether you manage short-term equipment rentals, long-term leases, or on-demand services. Below are some of the most common and impactful ways businesses are using it:
Equipment rental companies
From construction tools to medical devices, businesses can easily manage equipment availability, delivery, return tracking, and invoicing from a single platform. No more juggling between spreadsheets and paper contracts.
Event and furniture rental
Plan, schedule, and coordinate the rental of furniture, lighting, or sound systems for events. Odoo lets you manage customer requests, recurring contracts, and last-minute changes—without missing a beat.
Vehicle leasing and fleet management
Whether it's daily rentals or long-term leasing, Odoo Rental lets you track fleet availability, automate billing cycles, and monitor maintenance schedules—all within your ERP.
Industrial and B2B leasing
Companies offering machinery or technical equipment on a recurring basis can centralize all operations—from contract generation to asset tracking—and even automate recurring payments and deposits.
Real estate and co-working spaces
For property or office space rentals, Odoo helps manage long-term contracts, track availability, generate digital lease agreements, and streamline invoicing—all integrated with Odoo Subscriptions and Calendar tools.
Service-based rentals
If your rental involves human services—like personnel, on-site setup, or support—Odoo seamlessly connects rental contracts with field services, ensuring accurate task scheduling and customer satisfaction.
Why choose Captivea for your Odoo Rental integration?
Implementing Odoo Rental means choosing a powerful solution to streamline, structure, and connect your rental operations. But to fully unlock its potential, you need a trusted partner who understands both the Odoo platform and your business challenges. Captivea supports you every step of the way with a proven, results-driven approach.
Here’s what you can expect from us:
- Expert guidance: We analyze your business processes, define your needs clearly, and deploy the solution following best practices from the Odoo ecosystem.
- Optimal configuration: We favor standard Odoo features while adjusting settings to match the specifics of your rental workflows.
- Seamless integration: Odoo Rental is connected to your other Odoo modules (Inventory, Subscriptions, Helpdesk, Sales…) for centralized management.
- Quick onboarding: We train your teams to use the module efficiently, ensuring a smooth transition into daily operations.
- Ongoing support: Our team stays by your side post-launch to help you maintain performance and adapt as your business grows.
Partner with Captivea for reliable Odoo Rental integration—on time, on point, and aligned with your business goals.
Ready to streamline your rental operations with Odoo?
Say goodbye to manual tracking, disconnected tools, and costly delays. With Odoo Rental and Captivea by your side, you gain a centralized, real-time platform to manage every stage of your rental cycle—efficiently and seamlessly. Let’s talk about your project.
Whether you're renting equipment, vehicles, or spaces, our Odoo experts will help you implement a smart, scalable solution tailored to your business. Contact us today and take your rental business to the next level.
Odoo GOLD PARTNER |
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Worldwide ERP solution |
Based Cloud ERP Solution or On Premise ERP Solution |
Prices per users |
Adapted for small businesses and mid-market businesses |
+40 000 apps availables on Odoo Marketplace |
Frequently asked questions
Odoo Rental is a fully integrated solution within Odoo ERP that centralizes every step of your rental process—from online booking to invoicing—into a single, connected interface. It gives you full visibility over product availability, pricing, status updates, and more, saving you time and money while improving customer satisfaction.
Whether you rent out equipment by the hour, vehicles by the day, or event spaces by the week or month, Odoo Rental adapts to your model. It supports flexible time units (hours, days, weeks, months, years), resources scheduling, and order tracking—making it ideal for businesses that need control, clarity, and scalability.
Yes. The module connects directly to your Odoo website, allowing customers to browse available products, select rental durations, and place orders online. It creates a smooth, modern user experience while giving you full control over inventory status and pricing.
Absolutely. With real-time syncing between your inventory and rental orders, you always know the exact status of your items—what's in stock, out for rent, or scheduled for return. This level of precision is essential to optimize your rental process and resource planning.
Rental agreements, terms, and conditions are generated automatically based on the selected products and rental period. Clients can review and sign contracts directly via the website, and all documents are stored securely within the system for future reference.
Odoo Rental lets you manage late returns and automatically apply delay costs when needed. Whether it's a missed hour, an extra day, or an unexpected extension, the system adjusts the rental status and pricing in real time—ensuring no revenue is lost.
Yes. With native integration into Odoo Subscriptions and Accounting, you can manage both one-time and recurring rental agreements—by the week, month, or year. This is ideal for businesses offering long-term services with recurring income.
Yes. Whether you manage several warehouses or rental branches, Odoo Rental allows you to track orders, product availability, and local resources per site. Each location can operate independently while remaining connected to your central system.
Definitely. Your field teams can access the rental app on mobile to update product status, check availability, log returns, or take photos during drop-offs—all in real time, from any location.
Odoo combines sales, maintenance, and usage data to calculate profitability per rental asset. This helps you make better decisions about pricing, investment, and resource allocation—because managing money well starts with knowing where it goes.
Yes. Odoo Helpdesk integration allows you to manage customer service tickets linked to rental orders. Track each issue, assign resources, and resolve problems quickly—all while keeping a log of actions for transparency.
You can define specific pricing rules by product, rental duration, or customer type. Odoo supports tiered pricing by the hour, day, week, or month—literally adapting to your business model with no custom code.
While Odoo is a powerful and flexible system, configuration can be complex. That’s where Captivea comes in. We tailor your setup based on best practices and your business needs—without over-customizing, so you stay scalable and efficient.
Odoo Rental is intuitive, but successful deployment depends on adoption. Captivea provides training adapted to your workflows so your teams can easily navigate orders, update product status, and manage the rental process without friction.
Because we don’t just install software—we deliver business results. As an Odoo Gold Partner with global experience, we help you get the most from the Odoo Rental app: smooth processes, controlled resources, and better use of your time and money. Literally everything you need to grow.