Reporting directly to the Management, the Executive Assistant will be responsible for ensuring smooth organization, effective communication, and optimal time management to support the daily operations.
Key responsibilities |
| 1. Communication Management - Sorting and organizing emails: prioritization, drafting responses, removing spam. - Writing or preparing messages intended for internal teams. - Monitoring requests and performing necessary follow-ups. |
| 2. Organization and Coordination - Planning and organizing internal and external meetings. - Preparing required materials: agendas, files, presentations. - Optimizing the Director’s schedule: anticipating, reorganizing, and prioritizing appointments. |
| 3. Operational Support and Project Management (as needed) - Delegating tasks to teams based on instructions. - Tracking project progress and preparing reports. - Summarizing meeting outcomes. |
4. Logistics |
Technical Skills |
| Minimum of 3 years of experience as an Executive Assistant. |
| Excellent command of French and English (written and spoken). |
| Proficiency in digital tools and office software (Microsoft Office). |
Good understanding of corporate operations. |
Required Qualities |
| Strong organizational skills, autonomy, and responsiveness. |
| Ability to manage multiple priorities simultaneously. |
| Excellent writing skills and strong sense of synthesis. |
Discretion, reliability, and respect for confidentiality. |
Good interpersonal skills and ability to work with various stakeholders. |