ADES Association pour le Dévelop. de l'Energie Solaire Suisse-Madagascar

The context

Scaling clean energy and education with reliable, tailored ERP processes

ADES Association pour le Dévelop. de l'Energie Solaire Suisse-Madagascar is a Swiss NGO active in Madagascar since 2001, working across three pillars: clean cooking, environmental education, and reforestation, with a predominantly local Malagasy team and a hybrid nonprofit and entrepreneurial model.

Before this project, ADES was already using Odoo ERP but with standard configurations that did not fully reflect its operational specificities. Key processes such as contact management, expense workflows, multilingual communication, currency handling between Ariary and CHF, and payslip distribution required workarounds and manual actions, limiting efficiency and consistency across teams.

For ADES, the stakes were to secure a robust, reliable Odoo set-up aligned with its mission-critical HR and financial processes, to reduce administrative workload, improve data accuracy, support multilingual collaboration, and ensure its teams could focus more time on field impact and less on repetitive manual tasks.

Their needs

Aligning Odoo with ADES HR, finance, and multilingual needs

ADES needed Odoo ERP to better match its way of working: to customise the Contact Form, manage Expense Statuses and Validations by Amount Range, add a Currency Conversion Button from Ariary to CHF, offer an option to translate displayed text into German or English, and enable straightforward Payslip Download, and partnered with Captivea to achieve this.

• Customise the contact form to capture the right information for ADES stakeholders and projects.
• Set up detailed expense statuses and validations, including approval workflows based on amount ranges.
• Add a currency conversion button from Ariary to CHF to simplify financial management and reporting.
• Provide multilingual display options in German and English and allow employees to easily download their payslips.