Customer reference
Ultrafast Systems
Ultrafast Systems, founded in 2002 and headquartered in Sarasota, Florida, specializes in the design and manufacturing of time-resolved laser spectrometers. Its products, featuring extremely broad spectral and temporal coverage, are designed for absorption and emission measurements, providing researchers with advanced, intuitive, and often fully automated tools.
Manufacturing
The context
Ultrafast Systems aligns its US operations with a robust Odoo ERP foundation
Ultrafast Systems is a manufacturer of time-resolved laser spectrometers, providing advanced, intuitive, and often fully automated instruments to research laboratories around the world.
Before this project, Ultrafast Systems was already using Odoo ERP with a provider in Slovakia, but its US entity needed local expertise, especially for accounting and administrative management, to ensure its American operations were fully aligned and efficiently managed.
The stakes for Ultrafast Systems were to secure reliable and compliant accounting in the US, streamline day-to-day administrative and operational processes, and maintain consistent, integrated management across its international sites.
Their needs
Local ERP expertise to secure US accounting and daily operations
Ultrafast Systems wanted a trusted local partner to review its existing Odoo setup, validate the feasibility of its plans, and secure clear visibility on budget, approach, and timelines for its US operations.
- Gain reassurance on the feasibility of the planned improvements to their Odoo environment.
- Ensure their partner fully understood their manufacturing and administrative processes before proposing changes.
- Confirm a realistic budget, scope, and implementation path for their US ERP project.
- Obtain a clear, shared timeline and deliverables to guide the evolution of their system.
The proposed solution
Structured Odoo analysis and continuous support for optimized US ERP usage
Captivea USA began with a complete analysis of Ultrafast Systems’ Odoo environment, running themed business discovery workshops with the relevant teams, documenting the findings, presenting them for validation, and handling feedback. On this foundation, Captivea now provides ongoing support across Accounting, Expenses, Project, Inventory, Manufacturing, Purchase, CRM, and Sales, ensuring optimized management and seamless integration of Ultrafast Systems’ daily processes in the US.
The first step of this project is to perform a complete analysis of the client's Odoo environment.
Analysis objectives
- To be reassured on the faisability
- Show that we understood their business
- To confirm a budget
- To know and confirm how we will do it
- Know the timeline
Analysis processes
- Business discovery
- Workshops By theme / group of people / domains
- Create the deliverables documents
- Present it
- Handle feedback
Odoo apps deployed
The Odoo suite on this project
All Odoo applications, activated at the pace of the client's needs.
Inventory & Manufacturing
Finance
Productivity
The results
Benefits & Returns on investment
What the client gained, day after day, once the solution went live.
Time saving
- Centralized organization of financial documents
- Generate quotes in a few clicks
- Quick sharing of documents
- Simplified supply management
- Automation of intervention schedules
Productivity gain
- Centralized management of leads and customers, increasing sales team efficiency
- Smoother order processing with real-time stock tracking
- Clear visualization of performance and key indicators
- Quick access to employee information
Increase in sales
- Improved client satisfaction through faster project delivery
- Better time management that helps allocate resources to the most profitable projects
- Identification of additional needs through ticket analysis
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