Customer reference
LUkraine asbl
LUkraine asbl is a non-profit organisation based in Luxembourg with public interest status that unites the Ukrainian community in the Grand Duchy of Luxembourg to raise awareness about Ukraine in Luxembourg and contribute to humanitarian relief in Ukraine.
The context
Scaling humanitarian missions between Luxembourg and Ukraine
LUkraine asbl is a non-profit association based in Luxembourg that brings together the Ukrainian community in the Grand Duchy to raise awareness about Ukraine, support humanitarian relief, and strengthen economic, cultural and social ties between Luxembourg and Ukraine.
As its missions between Luxembourg and Ukraine expanded, LUkraine faced increasing complexity in managing projects and donations with fragmented tools and processes. Information was not fully centralised, making it harder to track activities, ensure transparency, and maintain a clear overview of operations across all initiatives.
The stakes were to keep up with the growing scale of humanitarian and community projects, ensure transparent and reliable tracking of donations, and gain consolidated visibility over activities so that the organisation could take timely decisions and continue strengthening ties between Luxembourg and Ukraine.
Their needs
Centralised management for projects, donations and activities
LUkraine needed to centralise the management of its projects and donations in a single system that could support its growing missions between Luxembourg and Ukraine and provide clear, reliable information on its activities.
- Centralise the management of projects and donations in one system.
- Gain a consolidated view of activities to support decisions and reporting.
- Reduce manual administrative work related to tracking projects and donations.
- Support the growth of missions between Luxembourg and Ukraine with scalable tools.
The proposed solution
A structured Odoo ERP foundation built on in-depth analysis
Captivea Luxembourg supported LUkraine by implementing Odoo ERP as the central platform for managing projects, donations and operational processes, starting with a complete analysis of the existing Odoo environment. Through business discovery workshops, thematic sessions and detailed deliverables, the project clarified objectives, confirmed feasibility, budget and timelines, and led to the deployment of Odoo apps for marketing, CRM, sales, point of sale, accounting, expenses, employees, leave management, project and timesheets, giving LUkraine a unified environment to run and scale up its activities.
The first step of this project is to perform a complete analysis of the client's Odoo environment.
Analysis objectives
- To be reassured on the faisability
- Show that we understood their business
- To confirm a budget
- To know and confirm how we will do it
- Know the timeline
Analysis processes
- Business discovery
- Workshops By theme / group of people / domains
- Create the deliverables documents
- Present it
- Handle feedback
Odoo apps deployed
The Odoo suite on this project
All Odoo applications, activated at the pace of the client's needs.
Sales & CRM
Website
Finance
Marketing
Productivity
The results
Benefits & Returns on investment
What the client gained, day after day, once the solution went live.
Time saving
- Centralised organisation of financial documents
- Generate quotes in a few clicks
- Quick sharing of documents
- Simplified supply management
- Automation of intervention schedules
Productivity gain
- Centralised management of leads and customers, improving sales team efficiency
- Smoother order processing with real-time stock tracking
- Clear visualisation of performance and key indicators
- Quick access to employee information
Increase in sales
- Improved client satisfaction through faster project delivery
- Better time management that helps allocate resources to the most profitable projects
- Identification of additional needs through ticket analysis
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