Skip to Content
Back to references

Customer reference

Xtractor Depot

Xtractor Depot is the undisputed leader in materials processing equipment, services, and supplies. Pioneering the one-stop-shop model for extractions, they take pride in offering an unparalleled selection of products, competitive value, and unmatched industry expertise.  With three convenient locations across Southern California and Oklahoma, Xtractor Depot is the trusted processing equipment partner for businesses throughout the USA.

Industry

Location

Commerce, California (US), United States

Implemented by

Case on Odoo

The context

Scaling a specialised manufacturing leader with an integrated ERP

XtractorDepot is a leading manufacturer and distributor of chemical processing and extraction equipment, serving businesses across the US from its locations in Southern California and Oklahoma.

Before the project, XtractorDepot’s growing operations relied on tools and processes that were not fully connected, which made it harder to follow orders end-to-end, keep inventory synchronised, and manage financial information with the speed and accuracy the business required.

The objective was to streamline day-to-day operations, gain reliable, real-time visibility into inventory and production, and put in place a system that could scale with XtractorDepot’s continued growth in the processing equipment market.

Their needs

A flexible ERP to streamline growth and centralise operations

XtractorDepot needed a software solution to streamline its business operations. They chose Odoo ERP for its flexibility and partnered with Captivea for implementation and support.

  • Implement a single, integrated ERP platform to manage core business processes from purchasing to delivery.
  • Centralise financial and accounting information instead of relying on scattered data and manual reconciliations.
  • Provide real-time, reliable visibility into inventory and manufacturing to support better supply and production decisions.
  • Improve collaboration between teams so that customer requests, sales activities, and internal operations are tracked consistently in one place.

The proposed solution

A scalable Odoo ERP foundation tailored to XtractorDepot’s operations

Captivea began with a complete analysis of XtractorDepot’s Odoo environment, aligning on feasibility, budget, approach, and timeline through focused business discovery workshops and documented deliverables. Building on this, they implemented Odoo ERP with the Inventory, Manufacturing, Purchase, Accounting, Helpdesk, and CRM applications to connect supply chain, production, services, and finance. The result is a centralised, scalable system that saves time, reduces errors, optimises inventory, and supports better decision-making across the company.

The first step of this project is to perform a complete analysis of the client's Odoo environment.

Analysis objectives

  • To be reassured on the faisability
  • Show that we understood their business
  • To confirm a budget
  • To know and confirm how we will do it
  • Know the timeline

Analysis processes

  1. Business discovery
  2. Workshops By theme / group of people / domains
  3. Create the deliverables documents
  4. Present it
  5. Handle feedback

Odoo apps deployed

The Odoo suite on this project

All Odoo applications, activated at the pace of the client's needs.

Sales & CRM

CRM

Inventory & Manufacturing

Inventory Purchase Manufacturing

Finance

Accounting

The results

Benefits & Returns on investment

What the client gained, day after day, once the solution went live.

Time saving

  • Centralised organisation of financial documents
  • Generate quotes in a few clicks
  • Quick sharing of documents
  • Simplified supply management
  • Automation of intervention schedules

Productivity gain

  • Centralised management of leads and customers, increasing sales team efficiency
  • Smoother order processing with real-time stock tracking
  • Clear visualisation of performance and key indicators
  • Quick access to employee information

Increase in sales

  • Improved client satisfaction through faster project delivery
  • Better time management that helps allocate resources to the most profitable projects
  • Identification of additional needs through ticket analysis

Does your project look like this one?

Let’s discuss your challenges with an expert in your industry.

Get started All references