Odoo app · Odoo Sign
Odoo Sign — configured by Captivea
Odoo Sign lets your teams send, sign, and archive business documents in minutes instead of days, with secure electronic signatures, clear audit trails, and centralised storage. Typical use cases include sales contracts, employment agreements, supplier documents, and any approval process where you need a fast, legally compliant signature.
The app
Odoo Sign electronic signature
Odoo Sign is the Odoo app dedicated to electronic signatures and signed document workflows, allowing you to replace manual paperwork with a secure, traceable, and fully integrated digital signing process across your organisation.
Key features
Concrete building blocks
Flexible templates and dynamic fields
Upload or generate documents, add signature and data fields with drag-and-drop, and reuse templates so your teams can prepare personalised, error-free documents in just a few clicks.
Secure signatures with audit trail
Each document signed through Odoo Sign is backed by cryptographic evidence, an audit log of all actions, and compliance with regulations such as the ESIGN Act, reinforcing trust and legal validity.
SMS authentication and verification
Add SMS authentication and one-time verification codes to sensitive signature flows, so you can be confident that the right person is signing the right document at the right time.
Automated reminders and status tracking
Automatically remind signers who have not responded, monitor each request from sent to fully signed, and notify document owners as soon as a step is completed.
Use cases
Concrete uses
Sales contracts and quotations
Send quotations and contracts directly from Odoo, collect signatures online, and link signed agreements to sales orders so you can move quickly from acceptance to invoicing and delivery.
HR documents and employment contracts
Standardise employment contracts, offer letters, policies, and acknowledgements, and allow candidates and employees to sign securely from any device, even before day one.
Supplier agreements and internal approvals
Route supplier contracts and internal approval forms through structured signing workflows, enforcing signing order, roles, and permissions before purchases or commitments are confirmed.
By business function
Solutions for every team
Explore how Captivea concretely improves your teams' day-to-day work, department by department.
Sales & CRM
From templates to signed contracts in just a few clicks.
Purchasing
Supplier contracts, approvals and signed terms centralised in one flow.
Operations & Manufacturing
Production, quality and maintenance orders backed by signed approvals.
Supply Chain
Inventory movements, deliveries and returns traced with signed documents.
Finance & Accounting
Approvals, audit trails and compliance evidence stored with each document.
Human Resources
Job offers, policies and HR forms signed and archived in one system.
Marketing
Campaign approvals and marketing assets validated with tracked signatures.
Helpdesk & After-Sales
Service reports, SLAs and change requests confirmed with customer signatures.
Start your transformation
Any project to digitalise your signatures and document workflows?
Our consultants help you design, configure and deploy Odoo Sign so your electronic signatures are fast, secure and fully integrated with the rest of your Odoo apps.
By sector
Organised around your industry
Teams organised by client industry. Each sector covers ERP, Web, AI and BI.
Services & Tertiary
Digital signatures and automated workflows for service organisations that rely on contracts and engagements.
Industry / Manufacturing
Electronic approvals and signed records for manufacturers managing suppliers, quality and maintenance.
Distribution & Logistics
Centralised signed agreements and documents for wholesalers coordinating complex supply chains.
Retail & Point of Sale
Consistent signed terms and policies for retailers and eCommerce businesses across online and in-store channels.
The Odoo apps relevant to you
The complete Odoo suite
All Odoo applications, activated at your own pace.
Sales & CRM
Inventory & Manufacturing
Finance
Human Resources
Technical & Data
References
Companies that trust Captivea
FAQ
Frequently asked questions
Odoo Sign is the electronic signature app in the Odoo suite, used to send documents for signature, collect legally valid approvals online, and archive signed files with a full audit trail inside your ERP.
Odoo Sign is part of the standard Odoo Enterprise apps, licensed per user along with the rest of your Odoo modules; Captivea helps you size the licences and options, such as SMS credits, according to your needs.
Yes, Odoo Sign connects natively with other Odoo applications such as Sales, Accounting, Recruitment, Documents and Field Service, so your teams can launch and track signatures directly from their usual workflows.
Working with a certified Odoo Gold Partner like Captivea gives you experts who understand both Odoo Sign and real-world business processes, ensuring secure configurations, smooth change management and long-term support.
Let's talk
Ready to transform your signature operations?
Talk with our experts about your documents, approvals and existing tools, and we will help you build an Odoo Sign project that delivers fast, secure and fully traceable signatures for every team.