Odoo app · Odoo Data Cleaning
Odoo Data Cleaning — configured by Captivea
Odoo Data Cleaning detects duplicates, standardises key fields and automates database clean‑up so your teams work with reliable, up‑to‑date information. Typical uses include cleaning migrated data, controlling fast‑growing contact lists, enforcing retention rules and improving report accuracy without exporting anything outside Odoo.
The app
Odoo Data Cleaning
Odoo Data Cleaning is the native Odoo module dedicated to improving data quality across your ERP by scanning selected models, finding duplicates and inconsistent values, suggesting merges, and recycling obsolete records so your database remains accurate over time.
Key features
Concrete building blocks
Centralised data cleaning dashboard
Monitor suggested merges, field updates and recycling actions for all selected models in one place, filter by rule or user, and track who validated each operation for better control and auditability.
Field cleaning and standardisation
Apply configurable field cleaning rules to fix capitalisation, remove extra characters and normalise phone numbers or country names so searches, integrations and reports use consistent information.
Flexible cleaning and deduplication rules
Define rules that reflect how duplicates and outdated records appear in your business, from email and phone matches to last activity dates, and decide whether they trigger merges, archiving or manual review.
Scheduled and manual clean‑up
Run data cleaning automatically at planned intervals or in manual mode for sensitive data, so regular maintenance happens without disrupting daily operations or putting critical records at risk.
Use cases
Concrete uses
CRM and contact management
Keep leads and contacts clean when marketing imports lists or sales create records manually by finding duplicates based on email, phone or company, merging them into a single master and preserving full history.
Product and vendor catalogue quality
Detect duplicate products and vendors using shared references or barcodes, archive outdated items instead of deleting them, and keep catalogues consistent so stock levels and purchasing remain reliable.
Compliance and retention policies
Use scheduled actions and cleaning rules to archive or recycle records that exceed retention periods, distinguish between archive and delete, and document what was removed to support compliance audits.
By business function
Solutions for every team
Explore how Captivea concretely improves your teams' day-to-day work, department by department.
Sales & CRM
Clean CRM data so sales see one accurate contact and opportunity history instead of scattered duplicates.
Purchasing
Vendor and supplier records stay consolidated, reducing duplicate partners and errors in purchase orders.
Operations & Manufacturing
Standardised product data supports consistent bills of materials and reduces confusion on production orders.
Supply Chain
Inventory items, locations and lots are deduplicated and normalised, improving stock visibility and traceability.
Finance & Accounting
Customer and supplier records are consolidated, reducing billing errors and making financial reports more reliable.
Human Resources
Employee, applicant and partner records are kept unique, supporting accurate HR reporting and workflows.
Marketing
Marketing lists and segments are deduplicated, improving deliverability and making campaign performance easier to measure.
Helpdesk & After-Sales
Support teams see a single, complete contact history per customer, helping them meet SLAs and resolve tickets faster.
Start your transformation
Ready to trust your Odoo data again?
Our consultants help you structure data cleaning rules, configure Odoo Data Cleaning and support your teams from first audit to long‑term maintenance.
By sector
Organised around your industry
Teams organised by client industry. Each sector covers ERP, Web, AI and BI.
Services & Tertiary
Professional services and agencies keep client, project and billing data aligned so engagements run on clean information.
Industry / Manufacturing
Manufacturing companies maintain coherent product, BOM and vendor data, strengthening planning, MRP and quality tracking.
Distribution & Logistics
Wholesalers and distributors rely on clean product and partner records for accurate stock, pricing and order fulfilment.
Retail & Point of Sale
Retail and eCommerce businesses use unique customer and product records to power smooth omnichannel journeys.
The Odoo apps relevant to you
The complete Odoo suite
All Odoo applications, activated at your own pace.
Sales & CRM
Inventory & Manufacturing
Finance
Human Resources
Technical & Data
References
Companies that trust Captivea
FAQ
Frequently asked questions
Odoo Data Cleaning is a native Odoo module that scans the models you choose, identifies potential duplicates or inconsistent fields, and proposes actions such as merge, archive or delete according to configurable rules that users review and validate in a dedicated dashboard.
To deduplicate Contacts, you configure deduplication rules on the Contacts model using criteria like email, phone and name similarity, then run them from the Data Cleaning dashboard and validate each suggested merge before it is applied.
Contact deduplication in Odoo is the process of finding different records that represent the same person or company and merging them into a single master record while preserving linked opportunities, invoices, activities and documents.
With a Gold Partner such as Captivea, you get consultants who know Odoo Data Cleaning in depth, design safe rules and permissions, and guide your teams so deduplication and field cleaning improve data quality without disrupting your business.
Let's talk
Ready to transform your data operations?
Discuss your data cleaning goals with Captivea and start configuring Odoo Data Cleaning so your ERP becomes a trusted source of truth.