Absences, time off and approvals: make the switch to 100% digital management
With an ERP, eliminate manual paperwork and take advantage of digitization and automation for your administrative tasks.
Automate absence requests
Do your employees want to request time off? They simply need to log into their personal account and fill out the digital form. From the ERP interface, they can select the type of absence, start and end dates, and the reason with just one click.
Once the form is submitted, the manager receives an immediate notification, either by email or within the ERP. They can directly approve or reject the request, with the option to add comments if necessary. You can configure this approval process according to your needs, such as having it go through multiple levels in a defined order. This ensures hierarchy is respected and accountability is maintained.
All approved absences are automatically displayed in the team calendar. The manager has a centralized view to manage all requests and anticipate scheduling conflicts or understaffing.
Sync absences with payroll
Everything is designed to simplify your day-to-day administrative management: the system automatically exports employees’ time off to the payroll module. It captures :
- The type of absence (paid, unpaid, sick leave, etc.) ;
- The number of days to deduct or compensate.
When generating the payslip, all variable elements are already included: deductions, bonuses, remaining leave days...
There’s no longer any need to manually track absences on a calendar or Excel file or re-enter the data into payroll software. The ERP automates the entire process, minimizing the risk of entry errors. Supporting documents submitted by employees are automatically linked to their records and stored in a secure space accessible by HR.
Follow-ups and admin tasks: one less thing to worry about
The ERP lightens the daily workload for the HR team, allowing them to focus on more strategic and impactful tasks.
Centralize, track, follow up : keep all your HR documents under control
Instead of manually generating contracts and tracking them in Excel, the ERP takes over with automated follow-ups and complete document traceability. All files are centralized within the system, which automatically detects any missing or unsigned documents. It instantly sends out reminders by email or internal notification, while alerting the HR team for quick action.
The ERP gives you the time and visibility to stay ahead of contract management, especially when probation periods are nearing their end. As soon as a contract is logged, the system automatically records the probation end date. When the deadline approaches, it sends a timely alert so the manager can schedule a follow-up with the employee without missing a beat.
Stay ahead of every new hire with ease, thanks to smart notifications
Is your team growing and you're welcoming new recruits to the company? You'll have plenty of time to organize their onboarding before they arrive, without rushing. The manager is notified by email to prepare each step: workstation setup, equipment, welcome schedule, and integration meeting. Everything is taken care of, even without manual intervention from the HR team.
In an ERP like Odoo, there's no need to jot everything down in a calendar or set manual reminders. The system becomes your greatest ally: it records key dates related to employee contracts and reminds you a few days before the deadline.
Train, track, and reward: the ERP supporting HR development paths
The ERP goes beyond automating administrative tasks: it supports a more human and strategic approach to career development.
Automate training tracking
As soon as a training session is scheduled, each employee receives their personalized schedule without the need to manually manage spreadsheets or send individual emails. Invitations are automatically sent, participants are informed in real-time, and HR can focus on what matters. Once the training is completed, certificates are archived in the employee files, ready to be accessed at any time, eliminating wasted time and unnecessary paperwork.
Launch your evaluation campaigns with just one click
HR questionnaires are integrated and ready to be sent, with no manual management required. Once the responses are collected, you can instantly analyze the results: goals achieved, training completed, employee progress... everything is centralized and simplified to give you a clear and immediate overview.
Today, the ERP has become a true strategic ally for simplifying your HR management. It reduces administrative burdens, automates key processes, and centralizes data in one place. This allows teams to focus on more important tasks while increasing efficiency.
Are you still wasting time with scattered files, reminders, and documents ? Make the switch to modern, centralized HR management with an ERP. Captivea, a leader in Odoo integration, is here to guide you through this digital transition.
Tell us about your HR needs and discover how an ERP like Odoo can make a difference !