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Customer reference

Magnet Source

Master Magnetics, Inc. (The Magnet Source®) is a manufacturer and distributor of permanent magnets, magnetic devices and assemblies, and flexible magnetic material for all types of industrial, OEM, printing and resale markets.

Location

Castle Rock, Colorado (US), United States

Implemented by

Case on Odoo

The context

From growing magnet demand to modern, integrated operations

Magnet Source, the brand of Master Magnetics, Inc., manufactures and distributes industrial and consumer magnets, magnetic devices, assemblies and flexible magnetic materials, serving industrial, OEM, printing and resale markets.

Before the Odoo project, Magnet Source ran its operations with tools that did not provide unified management of sales, inventory control and financials. Information was scattered, processes were not fully streamlined, and teams had to spend time reconciling data between different systems to get a reliable picture of operations.

The goal was to streamline operations end to end, avoid manual re-entry, gain consistent control over stock and production, and give management reliable visibility on performance so they could support growth while maintaining service quality.

Their needs

Structuring the business around a robust ERP backbone

To streamline their operations, Master Magnetics needs a robust ERP system like Odoo. This will enable them to manage all aspects of their business, including sales, inventory control and financial management. They have chosen Captivea for its expertise in ERP implementation, to ensure a smooth transition.

  • Implement a single ERP system capable of managing sales, inventory control and financial management in one place.
  • Eliminate repetitive data re-entry between separate tools and ensure information flows smoothly from sales to accounting.
  • Improve planning and control of inventory and manufacturing so orders can be fulfilled efficiently and on time.
  • Gain clear, consolidated visibility over operations and costs to confirm budgets, timelines and decisions with confidence.

The proposed solution

A complete Odoo ERP deployment, grounded in detailed analysis

Captivea USA began the project with a complete analysis of Magnet Source’s Odoo environment, running business discovery workshops by theme and user group to understand processes and confirm feasibility, budget, implementation approach and timeline. Based on this, they deployed Odoo ERP as the backbone for finance, supply chain, sales, services, human resources and custom needs through Accounting, Invoicing, Expenses, Documents, Sign, Inventory, Manufacturing, Purchase, Quality, Email Marketing, Marketing Automation, Project, Timesheet, Approvals, IoT, CRM, Sales, Recruitment and Odoo Studio, delivering time savings, productivity gains and optimised purchasing, inventory, website management and communication with customers, suppliers and employees.

The first step of this project is to perform a complete analysis of the client's Odoo environment.

Analysis objectives

  • To be reassured on the faisability
  • Show that we understood their business
  • To confirm a budget
  • To know and confirm how we will do it
  • Know the timeline

Analysis processes

  1. Business discovery
  2. Workshops By theme / group of people / domains
  3. Create the deliverables documents
  4. Present it
  5. Handle feedback

Odoo apps deployed

The Odoo suite on this project

All Odoo applications, activated at the pace of the client's needs.

Sales & CRM

Human Resources

Technical

The results

Benefits & Returns on investment

What the client gained, day after day, once the solution went live.

Time saving

  • Centralised organisation of financial documents
  • Generate quotations in a few clicks
  • Quick sharing of documents
  • Simplified supply management
  • Automation of intervention schedules

Productivity gain

  • Centralised management of leads and customers, increasing sales team efficiency
  • Smoother order processing with real-time stock tracking
  • Clear visualisation of performance and key indicators
  • Quick access to employee information

Increase in sales

  • Improved client satisfaction through faster project delivery
  • Better time management that helps allocate resources to the most profitable projects
  • Identification of additional needs through ticket analysis

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