Odoo time off
Managing employee leave can quickly become hard to track. Requests are often scattered, rules vary depending on profiles, and it’s not always easy to get clear, up-to-date information. Odoo Time Off helps organize this process. The app centralizes requests, automates approvals, and makes tracking easier for HR teams, managers, and employees. It also works seamlessly with other Odoo modules. On this page, you’ll discover how this solution adapts to your organization, the features it offers, real-life use cases, and how Captivea supports its implementation.
Why use Odoo time off ?
Companies need to maintain control over employee absences to avoid disruptions and ensure business continuity. With a dedicated solution like Odoo Time Off, requests are centralized and easily tracked.
Each request is recorded and automatically sent to the relevant people. This reduces forgotten requests, scheduling conflicts, and errors caused by manual approvals.
Employees can track the status of their requests, managers receive alerts, and HR teams no longer must enter data manually.
By centralizing information, you improve coordination, transparency, and compliance with both internal policies and legal requirements. You can anticipate critical periods, adjust available resources, and strengthen your absence-related metrics.
What are the key features of Odoo time off ?
Odoo Time Off centralizes everything related to leave and absence management. You can configure, track, and analyze requests from a single, streamlined interface.
Customizable absence types
Define the types of absence specific to your company: paid leave, RTT (Reduced Working Time), sick leave, training, etc. You can also allow requests for half-days or even hourly absences, depending on your needs.
Structured online requests
The request form is accessible in the employee’s personal space. They just need to select the absence type, dates, and upload a supporting document if required.
Smooth approval process
Managers receive requests in real time. They can approve, deny, or ask for more information. The approval workflow can be customized with multiple validation levels if needed.
Real-time leave balance tracking
Each employee can view their available days, as well as those already taken or planned. Administrators track balances and manage carry-overs or accruals according to defined rules, all updated automatically.
Shared calendar
A global calendar displays approved absences, making team planning easier and preventing scheduling conflicts. Public holidays can be added to be accounted for automatically.
Reports and analytics
The module offers analysis tools to monitor absenteeism trends, peak leave periods, and balance across departments. These insights support strategic decisions based on reliable data.
How Odoo time off interacts with Other Odoo apps?
The Time Off module connects seamlessly with the rest of the Odoo ecosystem. Every absence is accounted for across schedules, payroll, and projects.
Odoo Employees
Absence requests are automatically linked to employee records. You can access essential info like contact details, department, direct manager, and employment contract. This contextualizes each request without switching between multiple tools.
Odoo Timesheets
When tracking work hours, absences recorded in the Time Off module are taken into account. This helps avoid discrepancies between actual hours worked and planned hours. It also facilitates productivity analysis and task allocation.
Odoo Payroll
Absence days can affect payroll in certain cases. By connecting Time Off with Payroll, you automate the handling of deductions, adjustments, or paid days off. This reduces calculation errors and manual corrections.
Odoo Planning
Approved absences appear in the team schedule. This allows managers to anticipate unavailability and adjust team organization accordingly. Work shifts can be modified without disrupting ongoing activities.
Odoo Projects
Absent employees are no longer shown as available for ongoing tasks. This prevents assigning tasks to unavailable staff and helps allocate responsibilities to those present. You gain clear visibility of your team’s actual capacity.
Odoo Recruitment
When a new employee joins, their profile is automatically added across all modules, including Time Off. You can track their leave balance from day one and apply the same rules as for existing staff. This ensures smooth integration from the start.
The different use cases for the Odoo time off App
Odoo Time Off goes beyond managing paid time off. It adapts to multiple real-life scenarios to simplify HR operations and keep your organization running smoothly.
Annual leave management
Requests are formalized, submitted for approval, and integrated into the tracking system. Leave entitlements are automatically calculated according to applicable rules.
Sick leave tracking
Allows recording of sick leave, attaching medical certificates, and monitoring absence durations. You centralize all information without juggling multiple tools.
Management of RTT and compensatory Time off
Automates the accrual and usage of these days. Balances are updated in real-time, simplifying communication with managers and avoiding manual adjustments at period end.
Exceptional leave management
Adapts to specific absences such as family events, training, or personal obligations. You can set custom rules tailored to each case.
Team planning
Anticipate approved absences to organize work coherently. Adjust task distribution based on actual available resources, eliminating gaps between forecast and on-the-ground reality.
Compliance with legal and internal rules
The module adapts to constraints imposed by collective agreements or internal policies. Allocation and approval rules are configurable to meet your obligations.
Multi-site and multi-country management
Apply different rules based on company locations or countries. You can define holidays, leave types, and languages per site without added complexity.
Why choose Captivea for Odoo time off integration?
Implementing a tool goes beyond just installing software. Captivea supports your company at every step of the process.
We analyze your needs to configure the module according to your organization, teams, and internal policies. Our extensive ERP deployment experience ensures a smooth integration within your existing workflow. We train your staff to guarantee quick and efficient adoption. And if questions arise or updates are needed, our support team is always available.
Choosing Captivea means partnering with a team that combines technical expertise and deep business understanding. We deliver a robust, reliable, and scalable solution designed to simplify absence management and boost your operational efficiency.
Ready to simplify leave management in your company?
Contact Captivea to discover how Odoo Time Off can transform your organization.
We’ll assess your project and offer a tailored solution seamlessly integrated with your current system.
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Frequently asked questions
The time off app in Odoo helps you track absences in one place, making it easier for HR and managers to monitor availability and plan ahead.
Each submission includes a request time, which helps managers sort and prioritize approvals efficiently.
Yes, the time off requests form can be adjusted to match your company’s policies, including absence types, justifications, and required documentation.
Odoo includes a drop down menu in the request form, allowing employees to select the type of absence they need in just a few clicks.
Once leave is validated, it is registered as approved time, automatically reflected in calendars, timesheets, and team planning views.
Yes, each request includes a start date, which ensures accuracy in planning and payroll processing.
Overtime can be compensated using compensatory days, which employees can later use as additional paid time off.
Absolutely. Employees can create a new time off requests directly from their dashboard or personal portal.
The system tracks all active time off entries, letting you monitor which employees are currently on leave and for how long.
Yes, Odoo provides tools to instantly review and validate requests, streamlining the approval process for both employees and HR.